Tag: Technology

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Why is User Adoption so Hard?

Success Chain
Success Chain

Most organizations are surprised by how difficult it is to get people to adopt new technology.

The worst mistake people make

The biggest mistake many organizations make is believing that people will have no choice but to adopt a new IT system because it will be mandatory.
Do people assume this in your organization?

You can't mandate system use

Mandating system use is a common approach that is guaranteed to block the potential value and success of an IT system. The assumption is that if the boss tells them they must do it, then people will do it. Ha!

The truth is that people always have a choice in:

  • How they use a system
  • When they use it
  • How well they use it
  • How frequently they use it

Technology introduces LOTS of change!

Many organizations that struggle with adoption have failed to recognize that introducing new technology, even simple systems, creates a ripple effect of change throughout an organization.

Implementing IT systems require changes to:

  • Processes and policies
  • Roles and responsibilities
  • Daily routines and habits
  • Performance expectations and evaluations

Manage the changes or else

Unless you identify and proactively manage change before, during, and after go-live, you will not see the levels of user adoption and business outcomes you want.

The IT system on which you spent valuable time and money will end up:

  • Sitting idle
  • Used in the wrong way
  • Barely used
  • Have bad data entered
  • No data entered

The hidden barriers to success

Most organizations fail to identify real and perceived organizational obstacles to adopting and using new technology because leaders:

  • Believe user adoption will “just happen” organically and they don’t need to devote time and resources to drive and sustain adoption
  • Don’t know how to identify potential organizational barriers to adoption
  • Think they know all the barriers without realizing they probably don’t
  • Do not motivate and rewarded people for focusing their efforts on anything beyond quickly getting the system live on time and within budget

Get the right approach to success

Most software projects fail to deliver the expected business outcomes because of the method the buyer takes to getting the system live and driving user adoption.

Many organizations lack the expertise, tools, and capacity to deliver their internal success. You need to move past traditional change management approaches and instead put in place a comprehensive effort focused on long-term, sustained user adoption.

You need to:

  • Remove adoption barriers that prevent stakeholders from using IT systems as designed and intended
  • Achieve a dramatic increase in adoption rates for IT systems
  • Experience significantly faster value creation and benefits realization from IT systems
  • Gain a return on your IT system objectives and investments
  • Be the role model and hero in your organization for having the knowledge and skills to drive short-term and long-term success with IT systems

When you have the right approach to user adoption, you will find that it is not that hard to deliver success. If you are not getting the results you need, it is time to develop new skills and approaches to solving the problem. You will be amazed at the results.

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Get help

If you are looking to help software buyers create their own internal software success programs, Success Chain can help. Contact us to find out what we can do for you.

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5 Steps to Build High-Impact Customer Success Playbooks

Success Chain
Success Chain

It is time to rethink some major assumptions and turn conventional wisdom on its head when it comes to how buyers and sellers of software approach user adoption.
For many years, user adoption was, at best, an after-thought once a system was live. At worst, it was ignored completely. IT departments and executive sponsors were left scratching their heads wondering why the magical benefits they believed the software would deliver never appeared.
Conventional wisdom had led them to believe that if they selected a great product with the right features, trained people on the functionality, communicated “What’s In It For Me?”, then everything would be fine. Then the “If you build it, they will come” approach repeatedly failed to deliver the software ROI that buyers expected. Customers reduced licenses or churned completely, leading to a big “ah-ha” moment for the software vendors. SaaS vendors realized they need to proactively support their customers in adopting their software, achieving their business goals, and consequently renewing. Thus, the field of Customer Success (CS) was born.

Adoption: The Critical Path Problem You Need to Solve

At its core, the root-cause problem that most CS teams need to solve is that customers are not effectively accelerating, maximizing, and sustaining full adoption of software within their organizations. If the customers’ users cannot or will not incorporate the use of a given software into their daily work routines, they will not get the value they need. Quite simply:

No Adoption = No Value = No Renewals

CS teams can spend all the time in the world talking about features, road-maps, strategy, and quarterly business reviews (QBRs), but without adoption, this is all moot.

The Challenge: Conventional Wisdom Doesn't Apply to Adoption!

If you are still following conventional wisdom and focusing on training and traditional change management, your renewals will suffer. User adoption is not a technology issue. ?It is not a marketing or sales issue. It is not a training issue (though training plays a role). User adoption is a complex organization and people issue. It is a performance issue, dependent on both organizational and individual performance. The old approaches don’t work.

Effective user adoption is about getting people – lots of people – to change their behavior to reliably use your software to do their jobs. It is about coaching them to develop new work habits and to keep them going day, after day, after day. It is about removing the organizational barriers (which often fall outside the users’ control) that prevent them from using your system. And it is about aligning and focusing on how different groups use your software to make sure the customer organization is achieving the desired business goals.

The Future: Actionable User Adoption Playbooks

Let me ask you, what have you done to learn about the components and complexities of user adoption? What sources did you consider? How did you determine the actions you would take to drive user adoption? And what made you think these would be effective?
Once you understand that user adoption is a new type of challenge and the old rules don’t apply, you have freed yourself to work with your customer for answers to these questions. Here are five suggestions to get you started:

1. Educate on User Adoption Fundamentals

The chances are high that your customers do not have expertise in user adoption challenges and methods. Educate your customers (and CS staff) on effective user adoption methods so they can spend their time on proven strategies.

2. Provide Your Customers an Adoption Best Practice Playbook

Make it easy for your customers to proactively drive adoption within their organization. Provide them with the simple, actionable toolkits they need to drive adoption within their organization

3. Develop a CS Adoption Coaching Capacity and Playbook

Your CS team needs to guide your customers through the adoption process. Provide your CS team with the training, skills, tools, and plays they need to coach your customers in adopting your software.

4. Start during the Initial Sales Process

Introduce user adoption plans and actions very early in the sales cycle. Help your customer understand that without fast, effective adoption, they will never get the ROI they want. Use your CS services as a competitive sales differentiator to demonstrate how your organization will reduce their risk and improve their ROI.

5. Continue Over Time

Don’t stop at go-live! Focus on sustaining full, effective adoption among your customers’ users over the life of your system. As soon as users stop adopting and getting value, your customer will churn.

Flip The Model

Developing effective, scalable, and profitable Customer Success services requires user adoption expertise and new ways of approaching interactions with your customers. ?Beware of approaches with an over-reliance on marketing, messaging, and training. Our organization, Success Chain, has had great success in flipping the model for delivering user adoption and customer success services. By fundamentally rethinking how we approach and deliver our services, we have accelerated how we engage with customers to deliver even faster results. As you go forward building your adoption playbooks, I challenge you to identify where you can throw conventional wisdom out the window and develop a new, more effective approach that delivers faster results for you and your customers.

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Customer Success Managers Must Be Experts in User Adoption

Success Chain
Success Chain

Karen Russell’s insightful article, “6 Mistakes That Can Sabotage The Success Of Your Customer,” sums up a lot of the problems we often see with our Saas or Enterprise clients as they transition from making software dreams a reality. As more companies realize that concerted efforts on customer success will yield better adoption and better business outcomes, these mistakes can interfere with realizing the full business value of a system.

Whether you are the client or the vendor, the goal is not introducing a slick new technology but putting the systems and processes in place to make that technology effective.

On the list, #4 is “Being the Expert,” and it is perhaps the hardest to overcome because most customer success managers are not trained to be coaches, though that is exactly what is needed. The role of a coach is to “give them the skills, techniques, routines, and exercises to make them 1st on the podium.” But before you can be the expert, you need to become the expert. This is where a lot of customer success managers struggle. They are fluent in their technology, and the functionality that it offers but providing the right tools and exercises to get the customer or a team to adopt the technology can be daunting. This part of the role requires more than just account management or customer service. Developing and implementing those tools can be time consuming and ineffective. Not every customer success manager is also an organizational development expert or has a degree in change management. And for those who are, the demands of their “day job” crowd out the skillful methodology behind a truly effective adoption program.

In order for customer success managers to bring value to their clients, they need guidance in the why, what, and how of driving adoption and what barriers they will likely overcome on the way. Since software adoption is not a technology issue, they need to not only know what might be slowing down adoption but why the customer is facing challenges and, even more importantly, how to address those challenges. Here are three ways that your people can become the experts you need them to be:

  1. Myth Busting: There are a lot of misunderstandings about the true challenges behind software adoption. Understanding the latest trends and methodology behind solving those issues will keep your team on track addressing the deeper issues behind your customer’s adoption issues, rather than scratching the surface.
  2. Action Plan: Once your team can identify the issues behind software adoption, they need a plan to address them. Developing goals with the customer is key to gaining an understanding of their goals and how best they can receive the full value of your system.
  3. Communications: Your team needs to work with the customer to bring adoption beyond the software project team. This is where becoming the expert turns the technology project into a value-driven enterprise across your customer’s business.

This doesn’t mean you have to re-educate your customer success team. There are customer success automation tools and training that can give your customer success managers insights and techniques for overcoming adoption barriers.

Organizations like ours are devoted to bringing your customer success team up to speed on the methodology behind software adoption, how to deploy tools and techniques to drive adoption, and how to measure success with an out of the box solution that you don’t have to create. Once your Customer Success Managers become the experts, they will have the ability to deliver not only service but also value to your customers.

The missing link between new systems and the people using them.

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